Software Built for How Your Practice Actually Works
Custom healthcare software that solves your real problems: patient scheduling, EHR gaps, telehealth, and patient portals. HIPAA-compliant from day one, delivered in 6-10 weeks.
50+
Healthcare projects delivered
100%
HIPAA compliant
6-10 weeks
Typical timeline
0
Data breaches
Sound Familiar?
You're not alone. Most practices are running on tools that weren't built for how healthcare actually works.
Scheduling Nightmares
Your front desk spends hours playing phone tag with patients. Double-bookings, no-shows eating into revenue, and no way to fill last-minute cancellations. Meanwhile, patients can't book online like they do everywhere else.
EHR Gaps & Workarounds
Your EHR does 80% of what you need, but that missing 20% is killing you. Staff are copy-pasting data between systems, maintaining shadow spreadsheets, and losing hours to manual workarounds every day.
Telehealth That Doesn't Work
Patients expect virtual visits, but your current solution is clunky, unreliable, or doesn't integrate with your workflow. You're losing patients to practices that offer a seamless digital experience.
Patients Can't Self-Serve
Every form request, appointment change, and billing question requires a phone call to your staff. Patients are frustrated, staff are overwhelmed, and you're paying for work that software should handle.
What Better Software Actually Delivers
It's not about the technology. It's about what it does for your practice and your patients.
Hours Back Every Day
Automate scheduling, reminders, and routine patient communications. Your staff focuses on care, not admin.
Reduced No-Shows
Automated reminders and easy rescheduling cut no-shows by 30-50%. That's revenue you're currently losing.
Better Patient Experience
Patients book online, complete forms at home, and message their care team. Modern care, not 1990s processes.
HIPAA Compliance Built In
Security and compliance from day one. Audit logs, encryption, access controls—all the boxes checked.
What We Build
Software designed for healthcare workflows, not adapted from generic tools.
Patient Scheduling Systems
Online booking, automated reminders, waitlist management, and smart scheduling that prevents double-bookings. Syncs with your existing calendar and EHR.
EHR Integrations & Extensions
Connect your EHR to other systems, add missing features, or build custom workflows. We work with Epic, Cerner, Athena, and most major platforms.
Telehealth Platforms
HIPAA-compliant video visits that actually work. Waiting rooms, screen sharing, in-visit documentation, and integration with your practice workflow.
Patient Portals
Let patients view records, request refills, message providers, pay bills, and complete intake forms—all without calling your office.
Automated Patient Communication
Appointment reminders, follow-up care instructions, recall notices, and satisfaction surveys. Reduce phone volume while improving engagement.
Practice Management Tools
Custom dashboards for metrics that matter: revenue, patient volume, wait times, staff utilization. Real-time visibility into your practice.
Practices We Serve
We've built software for practices across the healthcare spectrum. If you have patients, we've probably solved your problem before.
Primary Care
Patient scheduling, chronic care management, preventive care reminders
"Managing high patient volumes with limited staff"
Specialty Practices
Referral management, procedure scheduling, specialized intake forms
"Complex workflows that generic software can't handle"
Urgent Care
Check-in kiosks, wait time displays, capacity management
"Unpredictable volume and walk-in chaos"
Behavioral Health
Group scheduling, treatment plan tracking, outcome measures
"Documentation requirements and session management"
Multi-Location Practices
Centralized scheduling, provider availability, cross-location reporting
"No visibility across sites without manual work"
Surgery Centers
Block scheduling, pre-op workflows, anesthesia coordination
"OR utilization and case coordination complexity"
Security & Compliance Built In
HIPAA compliance isn't a checkbox we tick at the end. It's how we build from day one.
Encryption at Rest & Transit
All PHI encrypted using AES-256. TLS 1.3 for data in motion.
Role-Based Access Control
Granular permissions. Staff only see what they need to see.
Audit Logging
Complete audit trails for every access, modification, and export.
BAA Included
We sign Business Associate Agreements. Your compliance is our compliance.
Secure Hosting
HIPAA-eligible cloud infrastructure (AWS/Azure). SOC 2 compliant.
Backup & Recovery
Automated backups with tested recovery procedures. Your data is safe.
Custom vs. Off-the-Shelf Healthcare Software
Generic software forces you to change your workflows. Custom software works the way you already do.
| Consideration | Generic Healthcare SaaS | Custom Built |
|---|---|---|
| HIPAA Compliance | Maybe? Check with legal | Built in from day one, BAA included |
| Workflow Fit | You adapt to the software | Software adapts to your practice |
| EHR Integration | Limited to vendor partnerships | Connect to any EHR with an API |
| Customization | What you see is what you get | Built for your exact needs |
| Monthly Fees | $500-3,000/month per provider forever | One-time build + optional maintenance |
| Data Ownership | Trapped in vendor's system | You own everything |
How We Work
A straightforward process designed for busy practice owners who need results, not endless meetings.
Discovery Session
1-2 hours
We learn how your practice actually operates. Not theoretical workflows—the real ones. Pain points, workarounds, integration needs, and compliance requirements.
Documented requirements + HIPAA assessment
Solution Design
1 week
We design a solution that fits your clinical and operational workflow. Wireframes, integration plans, and a clear roadmap. You'll see exactly what you're getting.
Design docs + fixed-price proposal
Secure Build
4-8 weeks
We build with HIPAA compliance baked in from day one. Weekly demos so you can see progress and course-correct before anything is finalized.
Working software in secure staging
Deploy & Train
1-2 weeks
We deploy to production, migrate data securely, train your staff, and ensure everything works with your existing systems.
Live system + trained team
Support & Compliance
Ongoing
30 days of bug fixes included. After that, we offer HIPAA-compliant maintenance plans or can train your IT team.
Documentation + compliance records
What Practice Owners Say
Real results from real healthcare practices.
"Our front desk was drowning in phone calls for scheduling. Now patients book online, get automatic reminders, and our no-show rate dropped 40%. The staff can actually focus on patients who are here."
Practice Manager
Multi-Provider Primary Care (8 physicians)
"We needed our scheduling system to talk to our EHR and billing system. Off-the-shelf solutions couldn't do it. PSV built exactly what we needed—now data flows automatically between all three."
Operations Director
Specialty Surgery Center
"The patient portal paid for itself in 3 months. Fewer phone calls, faster payments, and patients actually like using it. Should have done this years ago."
Owner
Behavioral Health Practice
Fixed Price. HIPAA Compliant. Guaranteed.
Before we write a single line of code, you'll know exactly what you're getting, what it costs, and when it'll be done. We sign a BAA on day one. Your compliance is our compliance.
HIPAA compliant from day one.
Security isn't an afterthought.
Frequently Asked Questions
The questions every practice owner asks about custom healthcare software
Is custom software really HIPAA compliant?
Yes. We build HIPAA compliance in from day one: encryption, access controls, audit logs, secure hosting, and proper data handling. We sign BAAs and provide documentation for your compliance program. Many practices find custom software easier to audit than black-box SaaS tools.
How do you integrate with our EHR?
Most modern EHRs (Epic, Cerner, Athena, eClinicalWorks, etc.) offer APIs or HL7/FHIR interfaces. We've built integrations with all major platforms. For older systems, we can often use secure file transfers or custom connectors. We'll assess your specific EHR during discovery.
How much does healthcare software development cost?
Most projects range from $35,000 to $120,000 depending on complexity. A patient scheduling system might be $35K; a full patient portal with EHR integration could be $80K+. We provide fixed quotes before starting—no hourly billing surprises.
How long does development take?
Most healthcare projects take 6-10 weeks from kickoff to launch. Simple integrations can be faster (4 weeks); complex multi-system platforms take longer (12+ weeks). We'll give you a realistic timeline after discovery.
What about patient data migration?
Data migration is part of every project. We'll extract data from your existing systems, clean it up, and import it securely. We follow strict protocols to maintain data integrity and chain of custody throughout.
Can you work with our existing IT team?
Absolutely. We often collaborate with internal IT or MSPs. We'll work within your security policies, use your preferred infrastructure if appropriate, and document everything for handoff.
What happens if regulations change?
Healthcare regulations evolve. We build maintainable code that's easy to update. Our maintenance plans include regulatory updates, or we can train your team to make changes. The code is yours—you're not dependent on us.
Do you provide ongoing support?
30 days of bug fixes are included. After that, we offer maintenance plans starting at $2,500/month that include hosting, monitoring, updates, and support. Or we can hand off to your IT team with full documentation.
Ready to Modernize Your Practice?
Book a free discovery call. We'll learn how your practice operates, identify the biggest opportunities, and give you a clear picture of what's possible—with HIPAA compliance baked in.
No sales pitch. Just a straightforward conversation about your practice.